Microsoft Dynamics 365 Fundamentals Practice Exam

Which privilege allows a user to share records with other users in Dynamics 365?

1. Append To

2. Share

3. Assign

4. Append

The correct answer is: Share

The privilege that allows a user to share records with other users in Dynamics 365 is the "Share" privilege. This privilege is specifically designed to enable users to grant other users access to their records, thereby facilitating collaboration and data sharing within the organization. When a user shares a record, they can define the level of access the recipient will have, which may include the ability to read, write, or modify the record. This flexibility is essential for teams that need to collaborate on different aspects of the records while maintaining control over the information being shared. The other privileges, such as "Append To," "Assign," and "Append," relate to different functionalities within Dynamics 365. "Append To" is concerned with linking records together, whereas "Assign" deals with reassigning ownership of a record to another user. "Append" allows a user to attach related records to an existing record but does not pertain to sharing access. Hence, none of these alternatives provide the capability to share records as effectively as the "Share" privilege does.